| Minnesota Association of Exercise Physiologists | ||||
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| Minnesota Association of Exercise Physiologists | ||||
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CONSTITUTION OF THE
MINNESOTA ASSOCIATION OF EXERCISE PHYSIOLOGISTS
(MNAEP)Article I – Name
The name of this organization shall be the Minnesota Association of Exercise Physiologists (MAEP). The headquarters of the MAEP shall be located at the President’s facility. The permanent address of the MAEP shall be the College of St. Scholastica, 1200 Kenwood Ave., Duluth, MN 55811.
Article II – Objectives
The objectives of this organization shall be:
1. The advancement, encouragement, and improvement of the exercise physiology profession.
2. To acknowledge, support, and help advance a professional relationship with the American Society of Exercise Physiology.
3. To develop and further the academic and professional knowledge and hands-on experiences of each of its members.
4. To better serve the common interest of its members by providing a means for an exchange and a relationship of ideas, professional and research, within the profession and the national organization.
5. To provide professional education through sponsorship and/or promotion of educational conferences, scientific meetings, and publications.
6. To expand professional connections between health, fitness, rehabilitation, and athletic professionals and assist in members networking to solve professional issues.
7. To support, encourage, and coordinate professional research, ethical considerations, and scope of practice of exercise physiologists.
8. To promote throughout the public sector understandings of the importance of health and wellness programs.Article III – Memberships
Section 1
Membership in the Minnesota Association of Exercise Physiologists shall be one of the following classifications:
1. Professional
2. Certified Professional
3. Student
4. Affiliate
5. HonorarySection 2
Each member is entitled to all association services, communications, publications, and other such member benefits consistent with the rights and duties as provided in the by-laws of the Minnesota Association of Exercise Physiologists.
Section 3
Application for membership shall be made on forms authorized by the MAEP. Application forms can be obtained from the President, MAEP office, or the MAEP Internet home page. The completed application is sent to the Treasurer/Secretary with dues paid. The roster is kept by the President, Treasurer/Secretary, and may be obtained by request.
Section 4
Annual dues shall be payable on January 1st of each year. However, the Executive Committee has the right to implement alternative schedules, if it so desires.
Article IV – Election of Members
Section 1
Application: Each application for any class of membership shall complete and sign an application form stating his/her desire and intention to become a member of MAEP, to advance its best interests in every reasonable manner, and to accept as binding upon him/herself its Constitution and by-laws.
Section 2
Membership in the Minnesota Association of Exercise Physiologists is based on approval of the membership Chairperson, in addition to the completion of requirements for membership as listed in the MAEP by-laws.
Article V – Dues
Section 1
The dues of all classes of members shall be $15.00 annually with the exception of Student members whose dues shall be $5.00 annually, and honorary members who pay no dues at all.
Article VI – Voting Power
Section 1
Registered members shall be entitled to one vote upon all questions to the “Association” for decision.
Article VII – Organization
Section 1
The governing body of this organization shall be the Executive Committee.
Section 2
The Executive Committee shall consist of the President, President-Elect, Vice President, Secretary, and Treasurer. A quorum for an Executive Committee meeting shall be three members present.
Section 3
The Vice President, President-Elect, Secretary, and Treasurer shall be nominated at the Annual Business Meeting. Election shall take place as the last agenda item at the Annual Business Meeting. Each term of office shall be for a term of two years. The newly elected officers shall assume their official duties immediately after they are elected. The President-Elect shall automatically assume the office of the President immediately after the conclusion of the President’s term in office.
Section 4
Any vacancy in the office of the President shall be filled for the unexpired term by the President-Elect.
Section 5
During the absence of the President, the President-Elect shall assume the duties of the President Protempore.
Section 6
A committee shall be formed and shall be called the Nominating Committee. This committee shall consist of three members and shall be appointed by the Executive Committee. The President-Elect shall serve as the chairperson of this committee and the other two members will be appointed. This committed shall be appointed one year prior to the election of officers. At the Annual Business Meeting, the chairperson of the Nominating Committee shall present a list of nominees for officers, all of ARTICLE VII – ORGANIZATION SECTION VI (cont.) whom must be members of the MAEP. Each nominee shall have declared his/her willingness to accept office. Additional nomination for any office may be made from the floor and each nominee shall have declared his/her willingness to accept office.
Section 7
Removal of Officers: All association officers may be impeached on the following grounds: Malfeasance in office and/or actions contrary to or in violation of this Constitution and its by-laws. Before impeachment proceeding can be instituted, a brief, containing the charges, with the name of the person or persons preferring changes, shall be drawn up and presented by a professional member to the Executive Committee. The aforementioned brief must then be adopted by a majority vote of the Executive Committee prior to the formal presentation of charges. Impeachment of any officer shall require a two-thirds vote of the voting membership in attendance at the Annual Business Meeting.
Article VIII – Meetings
Section 1
The Annual Business Meeting shall be held each year at a time and place set by the Executive Committee. A quorum consists of those voting members present.
Section 2
The President, with the approval of the Executive Committee, shall appoint a Committee that will identify and oversee a basic theme, idea, and/or research presentations for the following year.
Section 3
All committees shall be appointed by the President with the approval of the Executive Committee.
Section 4
The election of officers will be done at the Annual Business Meeting. Motions that are brought before the membership may be voted upon at that meeting and must receive a majority vote of the voting membership.
Article IX – Amendments to the Constitution
Section 1
All proposed amendments to the constitution shall be submitted in writing to the Executive Committee at least six weeks prior to the Annual Business Meeting. The Executive Committee shall distribute copies of the proposal to all voting members at least three weeks prior to the Annual Business Meeting.
Section 2
A proposed amendment to the Constitution that has been properly submitted shall be read at the Annual Business Meeting and a two-thirds majority vote of the Registered membership shall be necessary for the adoption of the said amendment.
Section 3
The by-laws may be amended at any official meeting of the Executive Committee by a majority vote.
BY-LAWS
OF THE
MINNESOTA
ASSOCIATION OF EXERCISE PHYSIOLOGISTS
(MAEP)
Structure1. President
2. Executive Committee
3. President-Elect
4. Vice President
5. Secretary
6. Treasurer
7. Membership ChairArticle I – President
1. Selection: Moves to this position from President-Elect.
2. Term: Two years. May not be elected to consecutive terms.
3. Responsibilities:Article II – President-Elect(a) Serves as official spokesperson for the Executive Committee and the (b) Minnesota Association of Exercise Physiologists. (c) Presides over the meeting of the Executive Committee prior to the Annual Business Meeting. (d) Calls additional meetings of the Executive Committee as deemed necessary and advisable. (e) Implements the mandates and policies of the Association as determined by the Executive Committee. (f) Possesses full power and complete responsibility to transact all business for and on behalf of the Association. (g) Preside at all regular, special meetings, and the Annual Business Meeting. (h) Appoints all Association committees with the approval of the Executive Committee. (i) Acts as Executive Committee liaison to all Association committees. (j) Shall through delegation of authority and specific assignments to the MAEP committees. (k) Appoint other committees as necessary to conduct the activities of the Association. 1. Selection: Elected by a popular majority vote of the registered membership attending the Annual Business Meeting.
2. Term: Elected for a four-year term; two years as President-Elect and two years as President.
3. Responsibilities:Article III – Vice-President(a) Serves a member of the Executive Committee. (b) Serves as Chairperson of the Nominating Committee with duties of obtaining nominations, distributing voting ballots, and counting votes. (c) Serves as President – Protempore with the absence of the President. (d) Shall assume the responsibilities of any other officer who might be absent, with exception as indicated under Article III. (e) Serves as coordinator for the ASEP Student Chapters. (f) Responsible for by-law revisions. 1. Selection: Elected by a popular majority vote of the registered members attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:Article IV – Secretary(a) Serves as a member of the Executive Committee. (b) Assumes the responsibility of any officer in the event of their absence except the President. (c) Serves as Chairperson of the Clinical Issues Committee. 1. Selection: Elected by a popular majority vote of the active membership attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:Article V – Treasurer(a) Serve as a member of the Executive Committee. (b) Record minutes of all Executive Committee meetings. (c) Distribute necessary information to the Association membership. (d) Record minutes of all Association Business Meetings. (e) Distribute the minutes to all Association members. (f) Conduct the official correspondence of the Association including such matters as notifying members of meetings. (g) Put out any Association publications(s) as directed by the Executive Committee. (h) Act as the Executive Committee liaison to any Association committees deemed important by the President. (i) Act as custodian of Associations records including Constitution, by-laws, committee minutes, and other records of importance. 1. Selection: Elected by a popular majority vote of the active membership attending the Annual Business Meeting.
2. Term: Elected for a term of two years, and may serve more than one term.
3. Responsibilities:Article VI – Committees(a) Serve as a member of the Executive Committee. (b) Possesses full power and complete responsibility to transact all financial business for and on behalf of the Association. (c) To commit the Association to no financial obligations in excess of its available financial resources. (d) Serve as custodian of all financial records, books, and papers belonging to the Association. (e) Maintain records of current and accurate mailing lists and official records of the Association memberships. (f) Submit a financial report to the Association membership at all business meetings. (g) Submit and approve all applications for new members and change of classifications. In case of a question of membership qualification or change of classification, refer for action by the Executive Committee. (h) Responsible for reimbursement of member expenses deemed appropriate to market and support the Association. Nominating Committee (President-Elect as Chairperson)
1. Selection: Nominated by the Executive Committee and appointed by the President.
2. Term: Members (not Chair) are for one-year, and may serve more than one term.
3. Responsibilities:(a) Present a slate of nominees for the appropriate offices to be elected. (b) Must provide at least two nominees for each office. (c) Responsible for conducting any balloting. Exception: If any committee member is running for an office, the Executive Committee shall appoint members to count the votes.
1. Selection: Nominated by the Executive Committee, and appointed by the President.
2. Term: Members (not Chair) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:Honors and Awards Committee(a) Have complete authority and responsibility for the planning, coordinating, and supervision of the Annual Clinical Issues Symposium. (b) Responsible for developing and maintaining communication with the state exercise physiologists who work in the clinical settings. (c) Overseeing the state legislative, political, and exercise physiology movement towards state licensure for exercise physiologists. (d) Maintain communication with the Association’s President and Executive Committee. (e) Maintain communication with the ASEP organization and its efforts to work together to benefit all exercise physiologists. 1. Selection: Nominated by the Executive Committee, and appointed by the President.
2. Term: Members (not liaison) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:Public Relations Committee(a) Develop and maintain MAEP Awards that reflect commitment to Exercise Physiology. (b) Develop and maintain nominating criteria for each of the MAEP Awards that are established. (c) Develop and maintain criteria to determine nominee minimum eligibility requirements for each award. (d) Develop and maintain an application evaluation system to determine whether to recommend a nominee to the Executive Committee to receive a MAEP Award. (e) Maintain communication with the Executive Committee regarding awards and nomination/nominees, including submitting minutes from meetings. 1. Selection: Nominated by the Executive Committee and appointed by the President.
2. Term: Members (not liaison) are appointed for a one-year term, and may serve more than one term.
3. Responsibilities:Article VII – Membership Classifications(a) Develop and implement strategies to promote Exercise Physiology in Minnesota and the upper Midwest. (b) Coordinate other exercise physiology sub-committees including but not exclusive to community oriented involvement. (c) Maintain communication with the Executive Committee including submitting committee-meeting minutes. 1. Certified Exercise Physiologists (EPC) – Professional Membership - EPC
2. Non-Certified Exercise Physiologist - Professional Membership(a) Successful completion of the ASEP- EPC examination. (b) Membership fee: $15.00 3. Student Membership(a) Someone who has taken the EPC examination. (b) Bachelor through Ph.D. degree from an accredited college or university. (c) Membership fee: $15.00 4. Affiliate Membership(a) A full-time student (undergraduate or graduate) in a college or university who is taking exercise physiology coursework with plans to become an exercise physiologist. (b) Membership fee: $5.00 5. Honorary Membership(a) Anyone (physicians, company sponsors, managers, retired professionals from related fields) who is not taking exercise physiology coursework or who isn’t an exercise physiologist, but who is interested in exercise physiology. (b) Membership fee: $15.00 Article VIII – Finances(a) An individual who is awarded Honorary Membership by the Executive Committee. (b) Membership fee: none 1. Dues become payable on January 1st for one full year. If they are not paid by February 1st, the member becomes delinquent, is suspended, and must apply for reinstatement.
2. The Membership Chairperson is responsible for considering the circumstances of non-payment of dues and making a judgment as to the reinstatement of a member to the previous class of membership.
3. If a member is suspended for non-payment of dues for a full year or more, he/she must reapply for membership as a new member and meet the qualifications for membership in the class of membership for which he/she is applying.
4. Donations of $100 will be accepted as lifetime membership in the MAEP.
5. Requests for the names and addresses of active members shall be directed to the Secretary-Treasurer/Membership Chairperson. The Chairperson shall consider the circumstances of the request, and provide an active membership list to the inquirer as follows:6. At the discretion of the “financial” condition of the MAEP, the President will be sent to the ASEP national meeting each year with MAEP funds. The MAEP will pay for 50% of the transportation and housing, and a $25 per diem. Meeting registration costs will not be covered. The President-Elect will attend if the President is unable. If the President-Elect is unable, then the Executive Committee will decide which of the other MAEP positions will represent the organization.(a) $50 for non-members of the MAEP; (b) $25 for MAEP members for uses of a promotional nature; and (c) $0 to $10 as deemed appropriate by the Membership Chairperson if the request is for the benefit and in the best interest of the MAEP membership. Article IV – Conflict of Interest
1. No member of the Executive Committee may take any action in his or her capacity with the Association in any matter in which his or her impartiality might reasonably be questioned including, but not limited to instances in which he or she has a personal interest in the matter, whether direct or indirect, and whether pecuniary or otherwise.
2. A member may act in such a matter if a majority of the Executive Committee gives approval after full disclosure by the member of the fact.
